Privacy Policy

This Privacy Policy explains how Zantana Enterprises Ltd collects, uses, stores and protects personal information when you visit this website, make an enquiry or discuss a potential commercial relationship.

1. Who Is Responsible for Your Data

The data controller will normally be Zantana Enterprises Ltd or the specific SMG company identified in the relevant form, communication or agreement. Where another company independently determines how personal data is used, that company may be a separate controller.

2. Information We May Collect

• Name, business name, job title and contact details.
• Information supplied in enquiries, proposals, applications and correspondence.
• Project, budget, rights, supplier and commercial information.
• Identity, due-diligence and payment information where required.
• Website technical data such as IP address, browser type, device information and basic usage logs.
• Records of meetings, calls, agreements, approvals and commercial activity.

3. How We Use Information

• To respond to enquiries and assess proposed opportunities.
• To conduct due diligence and verify identity, authority, rights and project details.
• To prepare proposals, agreements, budgets, campaigns and partnership arrangements.
• To administer funding, production, sales, marketing and commercial relationships.
• To protect our systems, prevent fraud and enforce legal rights.
• To comply with accounting, tax, regulatory and legal obligations.
• To send relevant business communications where permitted.

4. Lawful Bases

We may rely on consent, steps taken before entering a contract, performance of a contract, compliance with legal obligations and legitimate interests such as running our business, assessing opportunities, protecting rights and maintaining security.

5. Sharing Information

Information may be shared with relevant SMG companies, professional advisers, production partners, technology and hosting providers, payment providers, insurers, auditors, regulators and other parties involved in evaluating or delivering a project. We only share what is reasonably necessary and expect recipients to protect it appropriately.

We do not sell personal information.

6. International Transfers

Some suppliers or project partners may operate outside the United Kingdom. Where personal information is transferred internationally, we will use appropriate safeguards where required by law.

7. Retention

We retain information only for as long as reasonably necessary for the purpose collected, including commercial assessment, project administration, accounting, legal claims, rights management, security and regulatory compliance. Unsuccessful preliminary enquiries may be retained for a reasonable period to maintain records and avoid duplicate review.

8. Security

We use reasonable technical and organisational measures intended to protect personal information. No online transmission or storage system can be guaranteed completely secure.

9. Your Rights

Depending on the circumstances, you may have rights to request access, correction, deletion, restriction, objection, portability or withdrawal of consent. Some rights are subject to legal exceptions and retention obligations.

10. Marketing

You may opt out of direct marketing at any time by using the unsubscribe method provided or contacting us. Operational and contractual messages may still be sent where necessary.

11. Cookies

See our Cookie Policy for information about cookies and similar technologies.

12. Complaints

Please contact us first so we can try to resolve any concern. You may also complain to the UK Information Commissioner’s Office where applicable.

13. Changes

We may update this policy to reflect legal, operational or technical changes. The latest version will be published on this website.